Abstract Submission Guidelines

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BCIT and Ecocity Builders invites abstract submissions for Academic oral paper presentations, poster or Practitioner Proposals at Ecocity World Summit 2019. Practitioner Proposals comprise of either 1) an oral presentation, or 2) a workshop or field trip or training session.

Conference Themes:

The overarching conference theme is “Socially Just and Ecologically Sustainable Cities” with three sub-themes addressing:

  1. Climate Action
  2. Circular Economy
  3. Informal Solutions for Sustainable Development

Key Points to address the themes

Socially Just and Ecologically Sustainable Cities

  • Building and operating cities in balance with nature
  • Biomimicry and regenerative design
  • Managing human impacts to ensure ecological integrity is maintained
  • Equitable access to resources needed to live a dignified life
  • Reconciling benefit-takers with cost-bearers in resource consumption and development
  • Using intelligence of design to create sustainable solutions
  • Role of the public realm to support community participation and development

Climate Action

  • Urban alignment with ecosystem services
  • Working within ecological limits and systems interdependence
  • Role of city as interface between climate action and impacts
  • Reducing greenhouse gas emissions
  • Accounting for consumption-based emissions (not just production)
  • Resilience and adaptation across the spectrum of biophysical conditions (air, water, soil, resources/materials, energy, food)
  • International migration resulting from dislocation of people (climate refugees)
  • Clean technology solutions for efficient and renewable energy
  • Community mobilization for one-planet living

Circular Economy

  • Changing assumptions about economic processes that help or hinder prosperity
  • Increasing opportunity while reducing absolute energy and material flows (decoupling)
  • Bending the urban metabolism
  • Sharing and repurposing things through new socio-economic pathways
  • Bioregional approaches to local provisioning

Informal Solutions for Sustainable Development

  • Limited administrative capacity to respond to multitude of issues
  • Role of informal settlements as spaces of innovation to drive solutions for climate action, adaptation to environmental risk, access to shelter and services
  • Recognizing, capturing and engaging spontaneous solutions for sustainability and resilience
  • Support for participating in decisions
  • Evolution of healthy culture in lifestyles and behaviours
  • Permaculture in practice

Conference Tracks:

The conference structure is based on the International Ecocity Standards There are 18 standards grouped into four categories that will comprise the four concurrent tracks for the conference as follows:

  1. URBAN DESIGN – this track addresses conditions in the built environment including land use considerations to provide “access by proximity” to work, housing, services, and nature. It also addresses “safe and affordable housing,” “green buildings,” and “environmentally friendly transport.”
  2. BIO-GEOPHYISCAL CONDITIONS – this track addresses conditions at the interface between the natural and built environment such as “clean air,” “clean and safe water,” “healthy soil,” “responsible resources/ materials,” “clean and renewable energy,” and “healthy and accessible food.”
  3. SOCIO-CULTURAL FEATURES – this track addresses conditions in society such as “healthy culture,” “community capacity/ governance,” “healthy and equitable economy,” “life long education,” “well being/ quality of life.”
  4. ECOLOGICAL IMPERATIVES – this track addresses conditions in global and local ecosystems such as “healthy biodiversity,” “earth’s carrying capacity,” and “ecological integrity.”

For further information, please contact EWS2019-speakers at icsevents.com

General Instructions

Thank you for your interest in submitting an abstract for Ecocity World Summit 2019. The deadline for all submissions is April 1, 2019. The Program Committee will review abstracts on a rolling basis with notifications on acceptance and rejection in the program from April 1 onwards. In all cases, the decision of the Program Committee will be final.

All accepted submission will be assigned to the appropriate session for an oral/ poster presentation, workshop/ field trip. Full details of session days, times and status of abstract (oral vs poster) will be issued on June 3, 2019.

Preparing and Formatting an Abstract:

  • Abstracts can only be submitted online using the Abstract Submission portal available on the conference website
  • Abstracts must be submitted in English
  • There is no fee for submitting an abstract
  • Abstracts must not exceed 400 words in length (not including title and authors)
  • There is no limit to the number of abstracts you may submit. However, an individual may not be offered more than 2 presentations (oral or poster)
  • No references, tables or graphics should be included in the abstract
  • It is the responsibility of the author to ensure abstract text does not contain any typos or grammatical errors. The Program Committee will not be responsible for any errors published
  • Please carefully review the affiliation of all your co-authors as this is how it will appear in the Online Abstract Book and as well as the Ecocity World Summit 2019 Program. You will be given the opportunity identify a presenter at the time of abstract submission
  • Once submitted, you will no longer be able to make edits to the abstract. If you need to make changes prior to the submission deadline, please contact us at EWS2019-speakers at icsevents.com
Abstract Submission and Important Dates

Abstract Submission will open on September 19

Once you submit your abstract you should receive a confirmation email within 24 hours, if you do not please contact us at EWS2019-speakers at icsevents.com.

Important Dates:

  • Abstract Submission Site Opening: September 19, 2018
  • Abstract Submission Deadline: April 1, 2019 (23:59 PST)
  • Abstract Notifications: Rolling Basis from April 1 – June 3, 2019
  • Session notifications to all accepted presenters: June 3, 2019
  • Presenter Confirmation Deadline: June 10, 2019
  • Presenting Author Registration Deadline: September 1, 2019
  • Presenting Author and Abstract Title Change Deadline: September 1, 2019
Academic Paper Presentations (Oral)

A paper presentation refers to a developed theoretical topic, policy area, an ongoing project or program evaluation suitable for publication in an academic journal. Presenters from any organizational setting are welcome to present an academic paper. Paper presentations will have the following characteristics:

  • 15 – 20 min duration
  • 1 presenter per abstract submitted
  • In a session with up to four other presenters
  • A Q&A will take place at the end of the session.

Paper Abstract Submission Rules

Please ensure the following rules are met when submitting a paper abstract:

  • Each paper abstract can be submitted under one sub-theme
  • Each paper must select at least one track from the pre-populated list of keywords
  • Paper abstract submissions must not have been previously presented at previous Ecocity World Summits or in press at the time of submission.
  • No changes can be made to the submitted paper abstract after the submission deadline.
Practitioner Presentations

A practitioner oral presentation provides a structured format to a group of experts wanting to present on a common topic for the purpose of accelerating action towards ecocities. Expertise is broadly defined to including but not limited to Indigenous leaders, activists, public officials, civil society, scholars, artists and entrepreneurs. Topics addressed in this format will be theme and track specific and at more comprehensive level with multiple speakers providing their opinions, viewpoints and experiences.

Presentations should engage conference audience in critical reflection and discussion on key issues.  These structured formats will provide delegates with the opportunity to hear from multiple experts on a key issue, the ability to interact with presenters and ask questions relevant to the topic area.

Please note characteristics below:

  • 45-60min duration (up to 20min for each presenter)
  • 3 - 4 speakers
  • A Q&A will take place at the end of the session.
  • Q&A follows all presenters

Practitioner Abstract Submission.

Please ensure the following rules are met when submitting an abstract:

  • Each abstract can only be submitted under one sub-theme
  • Each abstract must select at least one track from the pre-populated list of keywords
  • No changes can be made to the submitted workshop submission after the submission deadline.
Workshop and Field Trips

Limited spots are available at the conference for workshops or field trips. These sessions provide an opportunity for a group of interested delegates to be engaged in intensive discussion and activity on a particular topic. They can feature educational material with a focus on emerging trends, promising practices, applied research and replicable programs. In addition to building new knowledge, workshops and field trips can educate delegates on particular skills that can be used in a practical setting such as participatory research methods, community engagement strategies, use of social media, mobile applications, building local ecocity food systems, ecocity finance and ecocity design.

These sessions may be structured in a form of a crafted panel, a dialogue or debate, case studies and interactive activities.

They have the following characteristics:

  • 1-2 hours, ½ day or full day in duration. You must include this information within your abstract submission
  • They may be held in the Vancouver Convention Centre or the field, please note that no expenses will be covered by the Conference. If the Workshop is to be held in the Convention Centre, a room and basic AV will be provided
  • 1-3 facilitators/ speakers
  • No changes can be made to the submitted workshop submission after the submission deadline.

Workshop and Field Trip Abstract Submission

Please ensure the following rules are met when submitting an abstract:

  • Each workshop abstract can only be submitted under one sub-theme
  • Each abstract must select at least one track from the pre-populated list of keywords
  • Include your proposed duration (1-2 hours, ½ day or full day)
  • Include the location of the Workshop or Field Trip (Vancouver Convention Centre or in the field)
  • Ensure you have identified all the facilitators within the workshop
  • No changes can be made to the submitted workshop submission after the submission deadline.

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