Ecocity 2019 offers a tremendous opportunity to market to an international audience of urban stakeholders who are eagerly looking to develop cities in balance with the natural world.
Over 1,000 innovators and pioneers, designers and planners, policy makers and administrators, professionals and business people, environmentalists and developers, teachers and students from around the world are expected to attend.
Hear the best ideas and latest solutions to urban sustainability challenges from around the globe. Give yourself and your business a competitive edge as you build networks among business people, ministers, researchers and mayors. Increase your visibility and organization’s profile by becoming a sponsor and/or an exhibitor at this outstanding event.
Please see below for background information on the event, exhibit pricing, and sponsorship options.
You will also be asked to provide a 100-word statement as to how you fulfill at least one of the Ecocity Standards, as stated below. (For more information, visit ecocitystandards.org.)
The first conference in this series was held in Berkeley, USA in 1990 with the purpose of bringing together bright minds to share knowledge on ecological and sustainable city designs. It has been happening every two years since in various parts of the world. Below are statistics on the last few editions.
|2019||Vancouver, Canada||1,000 exp.||2009||Istanbul, Turkey||600|
|2017||Melbourne, Australia||950||2008||San Francisco, USA||2,000|
|2015||Abu Dhabi, UAE||1,000||2006||Bangalore, India||N/A|
|2013||Nantes, France||2,200||2002||Shenzhen, China||N/A|
|2011||Montreal, Canada||1,500||2000||Curitiba, Brazil||N/A|
The 950 attendees at Ecocity 2017 in Melbourne, Australia were from the following categories:
Of the 27 countries represented at Ecocity 2017, the following were the top 10:
The exhibition is a vital part of Ecocity 2019. Every effort will be made to ensure that all exhibitors receive prime exposure and direct marketing opportunities with delegates. Efforts include, but are not limited to:
|Regular Booth||NGO & Non-profit Table|
|Rate, per booth||CAD 2,500 (before April 12, 2019)
CAD 3,500 (after April 12, 2019)
|Description||Regular 100 sq ft space (9m2)||Special rate for NGOs & non-profits (8 ft x 6 ft space)|
Included with each exhibit purchase:
Level sponsors have first choice in selecting booth location, followed by exhibitors on a “first-paid, first-served” basis. No exhibitor may sublet or share with another exhibitor.
(Subject to change)
Interested in more visibility? Keep reading below.
Ready to order? Please click HERE to contact us.
The Summit offers several opportunities for your organization to support a Day Theme, or Keynote Session, or Concurrent Session in the Program.
Support includes acknowledgement on the Summit website, in the Program Book, and on any Summit schedule when relevant. It also includes your logo on screen and verbal acknowledgement by the moderator at the beginning and end of the session.
|Concurrent Session||CAD 2,000 each|
|There will be up to 4 concurrent sessions per time slot, up to 4 times a day.
Date/Time or Topic of choice to be discussed with Summit Secretariat.
|Keynote Session||CAD 10,000 each|
|There will be 2 Keynote sessions each day, for a total of 6. No other session is scheduled at the time of a Keynote session.
Date/Time or Topic of choice to be discussed with Summit Secretariat.
|Day Theme||CAD 20,000 each|
|You can choose to sponsor a whole day of sessions.
Date or Stream of choice to be discussed with Summit Secretariat.
|Full-Page Ad||CAD 1,000|
|Inside Front Cover (Exclusive)||CAD 3,000|
Sponsor will be responsible for providing the advertisement in high-resolution, print-ready format as per specifications to be communicated by the Summit Secretariat.
|Banner Ad on Summit Website, per month||CAD 1,000|
|Banner Ad in pre-Summit E-Blast 1||CAD 1,000|
|Banner Ad in Final Registration Confirmation (Exclusive) 2||CAD 2,000|
|Banner ad in daily Summit E-News 3
Wednesday, Oct . 9 - Exclusive
Thursday, Oct. 10 - Exclusive
Friday, Oct. 11 - Exclusive
|CAD 2,000 each|
1 The Summit Secretariat will send e-blasts to interested parties on a regular basis prior to the event to update on newest developments about the Summit. Your custom banner will be displayed in the body of the e-blast.
2 All confirmed delegates will receive a final confirmation email a few days before the Summit, with valuable information such as Venue address, Registration Desk hours, etc. Your custom banner will be displayed in the body of the email.
3 Every morning (Wednesday - Thursday - Friday), the Summit Secretariat will provide delegates with an email update highlighting the best sessions and presentations scheduled for that day. It will also include any session or room changes to make sure delegates always have the most up-to-date information. Your custom banner will be displayed in the body of the email.
Sponsor will be responsible for providing the banner ad as per specifications to be communicated by the Summit Secretariat.
Choose from a variety of marketing items to increase your exposure and visibility.
|Virtual Delegate Bag Item||CAD 1,500 each|
|While the Summit won't provide attendees with a Delegate Bag, you will still have the opportunity to offer a virtual item that attendees will be able to download to their Virtual Delegate Bag. The item could be:
As the sponsor of this Virtual Delegate Bag Item, you will:
|Volunteer Shirts (Exclusive)||SOLD|
|Volunteers are important to the success of the Summit. Over 40 staff and volunteers are necessary to ensure it runs smoothly. These individuals wear shirts for clear identification, constantly providing assistance, and making the attendees feel welcome.
As the exclusive sponsor of the Volunteer Shirts, you will:
|Delegate Help Desk (Exclusive)||CAD 3,000|
|The Delegate Help Desk will be located within the registration area at the Convention Centre. Staff will be available to assist delegates with any questions they may have regarding the Summit, the Program, or Vancouver.
As the exclusive sponsor of the Delegate Help Desk, you will:
|Networking Break (5 available - 2 SOLD)||CAD 3,000 each|
|Networking opportunities are among the most important reasons the delegates attend the Summit. Each day, the Summit will provide snacks and refreshments during the morning and afternoon networking breaks, served in the Exhibit Hall for all attendees free of charge.
As the sponsor of one of the Networking Breaks, you will:
|Poster Session (2 available)||CAD 6,000|
|Abstracts accepted for poster presentations will be displayed on poster boards in the Exhibit Hall. Presenters will be present during refreshment breaks on the day of their Poster Session to answer questions and discuss their research with delegates. On the evenings of Wednesday and Thursday, food and beverage will be offered during "Poster Presentations" to generate a festive atmosphere conducive to beneficial exchanges.
As the sponsor of one of the Poster Sessions, you will:
|Umbrellas (Exclusive)||CAD 7,500|
|Vancouver can be a rainy city some days in October. What better way to put your brand in front of delegates than provide them with much-needed umbrellas when the clouds open?
As the exclusive sponsor of the Umbrellas, you will have your logo alongside the Summit logo on the umbrellas provided to delegates.
|Charging Lounge (Exclusive)||CAD 7,500|
|A Charging Lounge will allow attendees to power up their mobile phones, tablets, laptops, and other electronic devices for free, while providing a comfortable seating area to conduct meetings, check emails or simply to study the Summit program. It will be in high demand and can be placed in the Exhibit Hall near your booth.
As the exclusive sponsor of the Charging Lounge, you will:
|Hotel Key Card Branding (3 available)||CAD 7,500 per hotel|
|Several hotels contracted by the Summit Secretariat offer the opportunity to custom brand their hotel key cards. This is a unique opportunity to put your branding in the hands of most delegates.
Please note that the sponsorship price does not include the production of the key cards. Please contact the Summit Secretariat for further information on this option.
|Luncheon (3 available)||CAD 7,500 each|
|Each day, the Summit will provide lunch to all attendees free of charge. Lunch will be served in the Exhibit Hall.
As the sponsor of one of the Luncheons, you will:
|USB Sticks of Abstracts (Exclusive)||CAD 7,500 - ON HOLD|
|Each registered delegate will receive a USB memory stick with the collection of all abstracts submitted and accepted for presentation at the Summit. It will be handed out when the delegates pick up their registration package.
As the exclusive sponsor of the USB Sticks of Abstracts, you will:
|Welcome Reception (Exclusive)||SOLD|
|The Welcome Reception will take place on the evening of Tuesday, October 8 in the Exhibit Hall. It is the official opening of the Summit, providing delegates and exhibitors with the opportunity to mix and mingle, and increase professional connections.
As the exclusive sponsor of the Welcome Reception, you will:
|Wireless Internet (Exclusive)||CAD 10,000|
|Wireless internet will be available throughout the venue at no charge allowing delegates to use the Summit Mobile App to view the program, access abstracts, or connect with other delegates and colleagues.
As the exclusive sponsor of the Wireless Internet, you will:
|Summit Dinner (Exclusive)||CAD 10,000|
|The Summit Dinner will take place on the evening of Wednesday, October 9. All delegates are invited to attend this event at a nominal charge and nearly 70% of Summit delegates attend the dinner.
As the exclusive sponsor of the Summit Dinner, you will:
|Lanyards (Exclusive)||CAD 15,000|
|All delegates will receive a name badge and lanyard to be worn for identification during the Summit.
As the exclusive sponsor of the Lanyards, you will:
|Mobile App (Exclusive)||CAD 15,000|
|The Mobile Application will be available free of charge for most iOS and Android mobile devices. The mobile app will include the full program, the exhibit floorplan including exhibitor biographies and general Summit, venue and local information. Timely updates about any Program Book changes or important announcements will be sent through the app via notification alerts.
As the exclusive sponsor of the Mobile App, you will:
To reach a sponsorship level, simply pick "a-la-carte" items from the options above (exhibit items as well as program support, advertising or marketing items) and total their costs.
Upon reaching one of the amounts mentioned below, you will unlock the benefits associated with the respective sponsorship level, in addition to the specific benefits associated with each "a-la-carte" items you will have chosen.
Our experienced Sponsorship and Exhibits Sales Manager will work closely with you to customize the best package to achieve your specific organization's goals.
|Acknowledgement as Sponsor on website, program book, mobile app & onsite signage||✓||✓||✓||✓||✓|
|Complimentary Summit Invitations||4||3||2||1||1|
|Complimentary Exhibit Booths||2||1||X||X||1|
* Sponsorship Level only available to Academic Institutions.
Ready to order? Please click HERE to contact us.
Please contact our dedicated Sponsorship and Exhibit Sales Manager to discuss the various items and pricing options, and to design your sponsorship package.
Ms. Cali (Carine) Vindeirinho
Senior Sponsorship and Exhibit Sales Manager
EWS2019-Sponsorship at icsevents.com
Office: [+1] 604 639 3919
Fax: [+1] 604 681 1049
International Conference Services, Ltd. (ICS)
Suite 300, 1201 West Pender Street
Vancouver, BC, V6E 2V2
The Summit Secretariat (International Conference Services, Ltd.) is the official housing bureau for Ecocity 2019 and will offer assistance with the coordination of housing requirements for the Summit. Discounted room rates have been negotiated for delegates and groups. All sponsors and exhibitors are asked to support the Summit by booking accommodations via the official Housing Bureau. Priority selection of hotel rooms will be granted to sponsors.
The Summit Secretariat retains the right to downgrade sponsorship levels if sponsors do not book through the official Housing Bureau. Accommodation booking is available through the Summit website.
WARNING: We are aware that illegitimate companies are targeting our sponsors and exhibitors, calling to ‘offer’ to set you up with accommodation. These companies are often fraudulent. Please note that they are not affiliated with us and that the only way to register & book accommodation is only through the Summit website.