PRESENTATION GUIDELINES

Oral Presentation Information

Presentation Length

Oral Presentations are to be 15 minutes in length. Presenters are expected to follow the time limits and in cases where there is more than one author presenting the abstract, all speakers are required to present within the established 15 minute presentation time. Room monitors will be in the session rooms to ensure sessions are running on time. 5 minutes for Q&A with the audience should be included within your presentation time. For a 15 minute presentation, we recommend a maximum of 10 slides.

Presentation Files

It is expected that you will prepare a PowerPoint presentation with visuals to support your presentation. All session room screens will be in 16:9 format (wide screen) so your .ppt file should be set appropriately to 16:9 dimensions. Video files MUST be embedded into your .ppt (PowerPoint) file. The maximum file size for your presentation is 200 MB. Macintosh presentations (i.e. Keynote) cannot be accommodated, unless saved to a PC-formatted USB stick. It is recommended that all presenters use the ECOCITY 2019 PPT TEMPLATE to create their presentations.

Paper Submission

Accepted Academic Presenters are invited to submit a full paper in the Abstract Submission Portal by September 3, 2019. Please click HERE to download Ecocity 2019 paper format. Paper submitters should use "Humanities Style" by Springer as complements to Ecocity 2019 paper format. Click HERE to download the Springer Style Guide ("Humanities Style" on Page 18).

Poster Presentation Information

Poster Size and Printing

Authors with poster presentations should bring a paper copy of their poster with a maximum size of 45” (wide) x 40” (high) – landscape format. Push pins will be provided in the Exhibit Hall to set-up posters. Poster number(s) will be displayed on your poster board. It is recommended that all poster presenters use the ECOCITY 2019 TEMPLATE to create their poster.

Please note the Summit will not be offering an onsite poster printing service.

Further information on the poster set up times and viewing times will be provided at a later stage.

*Presenting Author (Academic, Practitioner and Poster) Registration Deadline - September 1, 2019

Workshops and Field Trips Guidelines

Field Trip Guidelines

• The maximum capacity is 20 people
• The field trip must start and end at the Vancouver Convention Centre, West Building
• The length of the field trip should not exceed 2.5 hours (including transportation)
• The organizer of the field trip is responsible for transportation service if needed. Use of sustainable/zero emission transportation is strongly encouraged.
• Participants need to be informed of any additional cost related to the field trip (eg. Compass Card) - please advise no later than June 21, 2019

Workshop Guidelines

• The maximum capacity is 40 people
• The length of the workshop should not exceed 2.5 hours
• The Workshop room will be equipped with a projector, screen and microphone. Additional audio-visual equipment will need to be provided or hired through the Workshop organizer at their own expense. The Summit Secretariat will be able to assist with requests.

Other

• Please send a short introduction (150 words or less) of your Field Trip/Workshop for distribution and promotion through the Ecocity Summit social media accounts. Deadline to submit your 150-word introduction is June 28, 2019.

*Workshop and Field Trip Organisers Registration Deadline - July 12, 2019